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- 118 pages
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Get Organized
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About This Book
Take the stress out of studying with this students’ guide to time management and organizational skills. In this essential guide, Ron Fry helps students of all ages develop organizational techniques, streamline study time, and avoid the stress of disorderly spaces and rushed schedules. Get Organized also provides strategies for prioritizing more wisely, avoiding time-trap activities and procrastination, and anticipating opportunities. You’ll learn how to make your study time efficient and effective by using simple time-management tips that are practical, flexible, and adaptable for your personal goals. Get Organized features:
- Updated information on electronic and online planning tools
- Tips for creating ideal study environments
- Proven techniques for establishing effective lifelong organizational habits
- Advice on making monthly and daily calendars work for you
- Ideas for creating optimal project boards and to-do lists
Prepare. Prioritize. Plan. Whatever your age, you can benefit from the smart strategies in Get Organized.
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Time ManagementCHAPTER 1
THE NEED FOR ORGANIZATION
âThose who make the worst use of their time
are the first to complain of its brevity.â
are the first to complain of its brevity.â
âLa Bruyere (1688)
Whether youâre a high school student just starting to feel frazzled; a college student juggling five classes and a part-time job; or a parent working, attending classes, and raising a family, a simple, easy-to-follow system of organization is crucial to your success. Despite your insistence that you just donât have the time to spend scheduling, listing, and recording, itâs actually the best way to give yourself more time.
Taking Time To Make Time
Iâm sure many of you reading this are struggling with sometimes overwhelming responsibilities and commitments. Some of you may be so burned out that youâve just given up. Those of you who arenât probably figure itâs your faultâif you just worked harder, spent more time on your papers and assignments, wired yourself to your laptop 24/7âthen everything would work out just fine.
So you resign yourselves to caffeine-fueled all-nighters, cramming for tests, and forgetting about time-consuming activities like eating and sleeping. Trying to do everythingâeven when thereâs too much to doâwithout acquiring the skills to control your time, is an approach that will surely lead to frustration and failure.
When Does It All End?
With classes, homework, a part- or full-time job, and so many opportunities for fun and recreation, life as a student can be very busy. But, believe me, it doesnât suddenly get easier when you graduate.
Most adults will tell you that life only gets busier. There will always be a boss who expects you to work later; children who need to be fed, clothed, and taken to the doctor; hobbies and interests to pursue; community service to become involved in; courses to take; etc.
There May Not Be Enough Time for Everything
When I asked one busy student if she wished she had more time, she joked, âIâm glad there are only 24 hours in a day. Any more and I wouldnât have an excuse for not getting everything done!â
Let me give you the good news: There is a way that you can accomplish more in less time. And it doesnât take more effort. You can plan ahead and make conscious choices about how your time will be spent and how much time you will spend on each task. You can have more control over your time, rather than always running out of it.
Now the bad news: The first step to managing your time should be deciding just what is importantâŚand what isnât. Difficult as it may be, sometimes itâs necessary for us to recognize that we truly canât do it all, to slice from our busy schedules those activities that arenât that meaningful to us so we can devote more energy to those that are.
You may love music so much, you want to be in the school orchestra, jazz band, choir, and play with your own garage band on weekends. But is it realistic to commit to all four?
Your job at the mall boutique may mean you get 20 percent off all the clothes you buy there. But if you are working there 4 days a week, taking 15 hours of classes, and working at the food co-op on weekends, when do you expect to study?
If youâre raising a family, working part-time, and trying to take a near-full class load yourself, itâs probably time to cure yourself of the Super Mom syndrome.
But There Is Enough Time To Plan
Yet, even after paring down our commitments, most of us are still challenged to get it all done. What with classes, study time, work obligations, extracurricular activities, and a social life, itâs not easy getting it all in.
The organizational plan that I outline in this book is designed particularly for students. Whether youâre in high school, college, or graduate school, a âtraditionalâ student or one whoâs chosen to return to school after being out in the âreal worldâ for a while, youâll find that this is a manageable program that will work for you.
This program allows for flexibility. In fact, I encourage you to adapt any of my recommendations to your own unique needs. That means it will work for you whether you are living in a dorm, sharing accommodations with a roommate, or living with a spouse and children.
The purpose of this book is to help you make choices about what is important to you, set goals for yourself, organize and schedule your time, and develop the motivation and self-discipline to follow your schedule and reach those goals.
Wouldnât it be nice to actually have some extra timeâŚinstead of always wondering where it all went? To feel that youâre exerting some control over your schedule, your schoolwork, your lifeâŚinstead of caroming from appointment to appointment, class to class, assignment to assignment, like some crazed billiard ball?
It can happen.
I will not spend a lot of time trying to convince you that this is a âfunâ ideaâgetting excited about calendars and to-do lists is a bit of a stretch. You will not wake up one morning and suddenly decide that organizing your life is just the most scintillating thing you can think of.
But I suspect you will do it if I can convince you that effective organization will reward you in some very tangible ways.
More Work, Less Time, More Fun!
An organizational or time-management system that fits your needs can help you get more work done in less time. Whether your priority is more free time, improved grades, a less frantic lifeâor all of the aboveâlearning how to organize your life and your studies can help you reach your objective, because an effective time-management system:
1. Helps you put first things first. Have you ever spent an evening doing a time-consuming assignment for an easy class, only to find that you hadnât spend enough time studying for a crucial test in a more difficult one?
Listing all of the tasks you are required to complete and prioritizing them ensures that the most important things will always get doneâeven on days when you donât get everything done.
2. Helps you learn how long everything really takes. One of the important components of this system is estimating how long each task will take you and tracking how long you actually spend doing it. Once youâve inculcated this concept into your life, youâll finally discover where all that time youâve been âlosingâ has been hiding.
3. Reduces your tendency to procrastinate. Once you have a realistic idea of the specific things you must accomplish and know that you have allocated sufficient time to do so, youâre less likely to get frustrated and put them off.
4. Helps you avoid time traps. Time traps are the unplanned events that pop up, sometimes (it seems) every day. Theyâre the fires you have to put out before you can turn to tasks like studying.
You may fall into such time traps because they seem urgentâŚor because they seem fun. Or you may end up spending hours in themâŚwithout even realizing youâre stuck.
There is no way to avoid every time trap. But effective time management can help you avoid most of them. Time management is like a fire-prevention approach rather than a fire-fighting one: It allows you to go about your work systematically instead of moving from crisis to crisis or whim to whim.
5. Helps you anticipate opportunities. In addition to helping you balance study time with other time demands, effective time management can help make the time you do spend studying more productive. Youâll be able to get more done in the same amount of time orâeven betterâdo more work in less time. Iâm sure you could find some way to spend those extra hours each week.
6. Gives you freedom and control. Contrary to many studentsâ fears, time management is liberating, not restrictive. A certain control over part of your day allows you to be flexible with the rest of your day.
In addition, you will be able to plan more freedom into your schedule. For example, you would know well in advance that you have a big test the day after a friendâs party. Instead of having to call your friend the night of the party with a big sob story, you could simply schedule sufficient study time a couple of days before the party. Then you could attend the party, enjoy yourself, and still ace that test the next day!
7. Helps you avoid time conflicts. Have you ever lived the following horror story? You get out of class at 5:30, remember you have a big math assignment due, then realize you have no time to do it since you have a music rehearsal at 6 p.m. Then you remember that your softball game is scheduled for 7 p.m.âŚjust before that date you made months ago (which you completely forgot about until you checked your voice mail).
Simply having all of your activities, assignments, appointments, errands, and reminders written down in one place helps ensure that two or three things donât get scheduled at once. If time conflicts do arise, you will notice them well in advance and be able to rearrange things accordingly.
8. Helps you avoid feeling guilty. When you know how much studying has to be done and have the time scheduled to do it, you can relaxâyou know that the work will get done. It is much easier to forget about studying if youâve already allotted the time for it. Without a plan to finish the work you are doing, you may feel like itâs âhanging over your headââeven when youâre not working on it. If youâre going to spend time thinking about studying, you might as well just spend the time studying!
Effective time management also helps keep your conscience off your back. When your studying is done, you can really enjoy your free time without feeling guilty because youâre not studying.
9. Helps you evaluate your progress. If you know you have to read an average of 75 pages a week to keep up in your business management class, and youâve only read 60 pages this week, you donât need a calculator to figure out that you are slightly behind. And itâs easy enough to schedule a little more time to read next week so you can catch up.
On the other hand, if you only read when it doesnât cut into your leisure time (i.e., when your assignment doesnât conflict with your favorite TV programs) or until youâre tired, youâll never know whether youâre behind or ahead (but Iâll bet youâre behind!). Then one morning you suddenly realize you have to reach 150 pages of your history textâŚby lunchtime.
10. Helps you see the big picture. Effective time management provides you with a birdâs-eye view of the semester. Instead of being caught off guard when the busy times come, you will be able to plan aheadâweeks aheadâwhen you have big tests or assignments due in more than one class. Why not complete that German culture paper a few days early so itâs not in the way when two other papers are dueâŚor youâre trying to get ready for a weekend ski trip? Conflicts can be eliminated easily if you identify them in advance.
11. Helps you see the bigger picture. Planning ahead and plotting your course early allows you to see how classes fit with your overall school career. For example, if you know you have to take chemistry, biology, and pharmacology to be eligible for entrance into the nursing program, and the courses you will take later will build on those, you will at least be able to see why the classes are required for your major, even if you arenât particularly fond of one or two of them.
12. Helps you learn how to study smarter, not harder. Students sometimes think time management just means reallocating their timeâspending the same time studying, the same time in class, the same time partying, just shifting around these time segments so everything is more âorganized.â
This is only partially trueâa key part of effective time management is learning how to prioritize tasks. But this simple view ignores one great benefit of taking control of your time: It may well be possible that you will be so organized, so prioritized, so in control of your time, that you can spend less time studying, get better grades, and have more time for other thingsâextracurricular activities, hobbies, whatever.
Itâs not magic, though it can appear magical.
It Keeps Getting Better
In addition to helping you to manage your time right now and reach your immediate study goals, learning how to organize your studying will continue to pay off.
Have you ever sat in a class and thought to yourself, âIâll never use this stuff once I get out of schoolâ?
You wonât say that about organizational skills. They will be useful throughout your life. Preparation is what school is all aboutâif you spend your time effectively now, you will be better prepared for the future.
And the better prepared you are, the more options you will have: Effective learning and good grades now will increase your range of choices when you graduate. The company you work for or the graduate school you attend will be one you choose, not one whose choice was dictated by poor past performance.
Learning how to manage your time now will develop habits and skills you can use outside of school. It may be difficult for you to develop the habits of effective time management, but donât think youâre aloneâtime management presents just as much of a problem to many parents, professors, and nonstudents. How many people do you know who never worry about time?
If you learn effective time-management skills in school, the payoffs will come throughout your life.
Whether you wind up running a household or a business, you will have learned skills you will use every day.
Time management is not a magic wand that can be waved to solve problems in school or after graduation. It is a craft that must be developed over time. There is no âtime-management geneâ that you either have or lack, like the ones that produce brown eyes or black...
Table of contents
- Cover
- Title Page
- Contents
- Foreword Starting at the Beginning
- Chapter 1: The Need for Organization
- Chapter 2: Organize Your Life
- Chapter 3: Organize Your Studies
- Chapter 4: Organize Your Calendar
- Chapter 5: Dealing with Life's Daily Traumas
- Chapter 6: Get Organized for Class
- Chapter 7: Organize Your Reading and Writing
- Index
- About the Author
- Copyright